Transfer to Secondary School

Secondary School Offers

With secondary school offer day approaching on Monday 2nd March, please find below some useful information about the acceptance, refusal and appeal process taken from the Kent County Council website.  For further information, please visit:


In addition, please look below for details regarding information sessions and open day events held at local secondary schools.


Advice from KCC:


If your child is due to start secondary school in September 2020 you will be offered a place on 2 March 2020. You will need to accept or refuse the offer directly with the school. The deadline for returning the secondary acceptance/refusal form is 16 March 2020. If you have been offered a Kent school but live outside Kent, you may also need to inform your own local authority.


Acceptance and refusal forms will be made available on 3 March 2020.


If you applied online we will email you on 2 March 2020 after 4pm to tell you which school you have been offered. We cannot guarantee the exact time you will receive your email, this will depend on your email service provider.


You can also log in after 5pm on 2 March 2020 to view your offer online. If you need to reset your password you must use the email address you registered with.


Applied by post


If you applied using a paper form we will send your offer by first class post on 2 March 2020. Royal Mail no longer guarantees next day delivery on first class post. Please wait 3 working days for your letter to arrive before contacting us.


Applied using the late secondary application form


If you applied for a secondary school place using the late secondary application form, we will inform you of your offer on 22 April 2020.

For advice call 03000 41 21 21 or email


Not offered the schools you applied for


This may be because:

your child was not eligible for the school

there were more applications than spaces available so the school used its oversubscription criteria to prioritise which children to offer places to.

In these cases we must offer your child a place at another school. This will usually be the nearest school to your home with available places.


If you are unhappy with the offer


We suggest that you visit the school you have been offered to find out more about it.

If you are still unhappy you can put your child on the waiting list or make an appeal for any of the schools you applied for. You can do either or both for the same school or for different schools. For example, you can appeal for one school and put your child on the waiting list for another.


We recommend that you still accept the place your child has been offered. This will not affect your waiting list position or your appeal. It will guarantee your child has a school place if no places become available or if your appeal is unsuccessful. If the waiting list or appeal are successful you must remember to tell the school you were originally offered that you no longer want the place.


Waiting lists


To add your child’s name to a waiting list you will need to complete the secondary waiting list form and return it to us by 16 March 2020. Waiting list forms will be available from the 3 March 2020.

Secondary School Appeals

If you are not happy with the secondary school offer, you can make an appeal for any of the school you applied for.  The following advice comes from the Kent County Council website:


Appeal a school offer - KCC advice:


If your child is due to start Secondary School in 2020 you can appeal if you were refused a place at one of your preferred schools.


You can appeal between 2 March and 27 March 2020 to guarantee your appeal will be heard by 15 June 2020.

If the school application was made in the normal round of applications, appeals must be heard within 40 school days of the appeal deadline. If it was a late application, appeals should be heard within 40 schools days of the deadline where possible, or within 30 schools days of making the appeal.


Further guidance for parents will be available on national offer day about appeals.  For any appeals being lodged, read the full copy of our privacy notice outlining your rights in relation to your personal data.


For community schools and voluntary controlled schools: you can appeal online or by post from 20 March 2020.

For foundation schools, voluntary aided schools, free schools and academies: you must write to the clerk of governors at the school from 2 March 2020.


Appeal hearing


The hearing lets you explain to an independent appeal panel why you think your child should be given a place at the school and lets the school explain why it could not offer your child a place. Appeal hearings usually take 30 minutes and are held Monday to Friday between 9am and 4:30pm. We'll send you the details and a copy of the school's case at least 10 school days before the hearing. If you wish for additional evidence to be seen by the panel, please provide the clerk with 5 copies on the day of your individual appeal hearing.




There is a legal maximum class size for reception, year 1 and year 2. This is 30 children per teacher. Your appeal can be turned down if all the classes have already reached their legal limit, unless:


  • the admission arrangements were unlawful
  • the admission arrangements weren't correctly and impartially applied
  • the decision to refuse admission wasn't reasonable.

We will write to tell you the panel's decision as soon as possible. We cannot tell you the decision by telephone.

If your appeal is unsuccessful, you can't lodge another appeal to the same school for the same school year, unless you can show your circumstances have changed since the first appeal.


Get advice


Call 03000 41 42 22 or email for support.



Secondary School Open Days and Events